Legal
Privacy & GDPR candidate data policy.
Recruitment runs on trust. This page explains, in plain English, what we hold, why we hold it, and the control you keep over it.
What we collect
When you send us a CV, apply for a role or submit a vacancy, we collect what you give us: your name, contact details, CV content, role preferences, salary or rate expectations, notice period, and any notes from our conversations with you. We do not buy candidate data, and we do not scrape it.
Why we hold it, and on what basis
We hold candidate data to represent you for current and future roles — the legitimate business of a recruitment agency, processed with your consent, which we ask for explicitly before storing your CV. Client contact data is held under legitimate interest to deliver the recruitment services you've engaged us for. We never sell personal data, and your CV is never sent to any employer without your explicit go-ahead for that specific role.
How long we keep it
Candidate records are reviewed at least every 24 months. If we haven't been in contact and there's no live engagement, records are deleted. You can shortcut this at any time — one email and your data is removed.
Your rights
Under UK GDPR you can ask us, at any time, to:
- show you the data we hold about you (subject access)
- correct or update it
- delete it entirely (right to erasure)
- stop job alerts or marketing while keeping your record (consent for alerts is separate and optional)
Requests go to enquiries@sdl-solutions.co.uk and are actioned within 30 days, usually much faster. If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office (ico.org.uk).
Security
Candidate data is held on access-controlled systems, is not shared with third parties except as required to deliver the service you've asked for, and website form submissions are encrypted in transit.
Who we are
SDL Solutions Limited, 10 Oak Lane, Graveley, Hitchin, Hertfordshire SG4 7LN. Company No. 6907727 · VAT 987539645. Data queries: enquiries@sdl-solutions.co.uk · 01462 615155.
Last reviewed July 2026. This policy should be reviewed by SDL's legal adviser before production launch.